Small Business Payroll Vendors

Part
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Part
01

Small Business Payroll Vendors

Three additional payroll software for small businesses with two employees in the US. include Patriot Software, Square Payroll, and Payroll4Free. The requested information has been provided in the attached spreadsheet.

1. PATRIOT SOFTWARE

PRICING MODULE & SERVICES

Basic payroll ($18.00/month to run payroll for two employees).

Full-service payroll ($38.00/month to run payroll for two employees)

2. SQUARE PAYROLL

Full-service payroll ($39/month for two employees)

3. PAYROLL4FREE

PRICING MODULE & SERVICE

1. Free basic services for up to 25 employees.

2. Paid services for up to 25 employees.

  • In addition to the free basic services, customers can pay an additional $12.50 for deposit and filing of payroll taxes.
  • Also, customers can pay an additional $12.50 for using the company’s bank to transfer direct deposit funds to employees.

Research Strategy

We started the research with directly searching for any lists of payroll software for small businesses in the US and came across three lists that provided me with the names of top or best payroll software for small businesses in the US. Thereby, we started an exhaustive search through the companies to identify software that could be used by small business with only two employees. After a thorough search, we were able to identify only three software namely, Patriot Software, Square Payroll, and Payroll4Free that offer services to small businesses with two employees and have a monthly cost of less than $50. Thereby, we explored their website to find the other requested details.

Further, we searched for the additional details requested for the previously identified companies, which are Gusto, Intuit QuickBooks Payroll, OnPay, and Wagepoint. Kindly note that the monthly costs associated with small businesses with only two employees were not directly available in some cases thereby, we had to triangulate the same. Below are the calculations.

Square Payroll:

The company website for Square Payroll states that they charge a subscription fee of $29/month + $5/month per person paid. Thereby, the cost for two employees would be subscription fee + 2*per person fee, which is $29 + 2*$5 = $39/month.

Gusto:

The company website for Gusto provides information on the pricing and services offered by Gusto. The web page mentions its core plan, which charges $39/month as a base fee and $6/month per person. Thereby, the monthly total for two employees would be base fee + 2*fee per person, which is $39 + 2*$6 = $51/month for two employees.

Intuit QuickBooks Payroll:

The company website for Intuit QuickBooks Payroll mentions that the company offers two packages, Self-service payroll and Full-service payroll. For the Self-service payroll package, the company charges a subscription fee of $10.50/month + $4/month per person paid. Thereby, the cost for two employees would be subscription fee + 2*per person fee, which is $10.5 + 2*$4 = $18.50/month. Similarly, for the Full-service payroll package, the company charges a subscription fee of $24/month + $4/month per person paid. Thereby, the cost for two employees would be subscription fee + 2*per person fee, which is $24 + 2*$4 = $32/month.
The requested information has been provided in the attached spreadsheet.

Sources
Sources

Quotes
  • "All of our basic services are available to every client and they are free (as long as you are paying 25 or less individuals). "
  • "This includes all payroll processing, direct deposits to employees if using your own bank (you can also opt to use paper checks instead), tax calculations and forms, vacation tracking, outside software integrations, human resource functions, extensive reporting options, unlimited live customer service and support, and much more!"
  • "If you prefer that we deposit and file all of your payroll taxes rather than doing it yourself with the tools we give you for free in the software, we can take care of that for you for $12.50 per month. "
  • "Also, if you prefer to use our bank to transfer direct deposit funds to your employees rather than your own bank, we can do that for you for a $12.50 monthly fee (don’t forget you can also print checks if you prefer). "
  • "All in all, the most you will ever pay us is $25 per month."