Seating Arrangements for Small Office Spaces
Three office management systems that allow a company to continue growing in size without expanding its office space are hot desking, hoteling and telecommuting. These are the only three systems in widespread use, and therefore, they are the most popular ones as well. While these solutions are implemented by companies of all sizes, they are relevant for companies operating out of small offices because each solution allows the company to employ more workers than their office space would traditionally allow for.
- Telecommuting is the working arrangement between a company and an employee in which the employee works from home or another location outside the office.
- In telecommuting arrangements, workers usually come into the office only for more important meetings, such as those with clients, and for team building and social occasions.
- Although there are some slight nuances to the different terms, most people use "telecommuting", "teleworking" and "remote work" interchangeably.
- Telecommuting is useful for companies operating out of small offices because it allows companies to hire additional workers without needing extra office space.
- While telecommuting can drastically reduce the need for office space, some business functions are not well-suited for telecommuting. This involves activities that require physical presence, such as face-to-face contact with customers or equipment handling.
- On the other hand, work that is complementary with telecommuting is work that can be performed online and work that can be performed completely independently from other people, or both.
- Telecommuting has grown 140% since 2005, nearly 10 times faster than the rest of the workforce.
- In 2018, the number of telecommuters grew 11.7%, which is the largest year over year growth since 2008.
- As much as 4.3 million employees, or 3.2% of the workforce, work from home at least half the time.
- Telecommuting is commonly used across different types of organizations, with almost two-thirds (65%) of employers offering telecommuting on a regular basis, and as much as 94% providing some type of flexible work arrangement in certain situations.
- The practice of hoteling does away with permanent desk space and allows employees to schedule and reserve office space when they need it.
- This solution works best when combined with telecommuting, because telecommuting frees up desk space that can then be assigned to employees that need it the most.
- Hoteling increases space optimization, which is crucial for businesses with limited office space. By eliminating unnecessary workstations, companies can reconfigure the office layout to better accommodate on-site employees, while leaving enough space for people who need it only occasionally.
- The practice of hoteling is most used by organizations that have a lot of employees who need to travel frequently. For example, hoteling was adopted by many consulting and accounting firms at the turn of the century. Organizations whose sales teams tend to travel a lot can also benefit from implementing this solution.
- Hoteling is also sometimes referred to as hot desking. The two practices are very similar, except that hot desking does not involve the use of a scheduling system, but space is assigned on a first-come-first-serve basis.
- Several experts say that hoteling is growing in popularity, but there is little hard data to discern the accuracy of their claims. Several large companies such as Deloitte, Microsoft, Square, LEGO and Citigroup all implement hoteling on a regular basis.
- Office benching is the use of modular furniture and multiple workstations combined into benches in order to save space and increase employee engagement.
- Office benching is best implemented in companies that already have open office spaces.
- The practice is really helpful for anyone with limited office space, because the practice itself is designed to conserve space.
- Benching saves 22%-26% of office space on average.
- The popularity of office benching seems to be on the rise. Companies in the US have saved a total of 137.8 million square feet of space since 2008 by implementing office benching.
- Benching solutions are typically sold by furniture manufacturers. Benching systems sales recorded a 7% increase in 2018, which also points to the increased popularity of the solution.