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What payroll software do SMB use?
Hello! Thanks for your question about what payroll software do SMB use. The short version is that the top ten payroll software that most small and medium businesses use are Sage Payroll, APS Online, PayFocus, Viventium, Intuit, SurePayroll, OnPay, Gusto, Patriot Payroll, and ADP RUN Payroll. They are utilized in a wide range of industries like restaurants, healthcare facilities, oil and gas, supply companies and also non-profit organizations like NGO’s and churches. Below you will find a deep dive of our findings.
METHODOLOGY
After a thorough search through trusted media articles and corporate websites, we were able to acquire two important lists that contain the best payroll software that are popular with a number of small and medium businesses. We have identified the top ten software from both the lists, based on the number of employees, industry and advisor recommendations by users. Keeping in mind the explicit criteria of segmenting the payroll software, we have provided the details of the number of employees and the industries where each of the software is used.
PAYROLL PROVIDERS / SOFTWARE
Payroll software is used by small and medium-sized firms in order to improve their productivity and it is known to influence consistent growth and development throughout the different departments of the organization. It saves time and money, reduces workload and provides more control of the company’s data. The following are the top ten payroll software that SMBs use, arranged in order of ‘number of employees’ accommodated.
1. SAGE PAYROLL
Sage Payroll software is designed for small and medium-sized firms and is used by companies belonging to numerous industries. They offer both payroll services and tax services that include direct deposits, and tax reports. In reviewing the company’s client profile, the firms that use Sage Payroll belong to industries that include construction, non-profit organizations, healthcare facilities, and technology firms. It has been recorded that the software provides 6 different categories of payroll tires based on the number of employees of a firm.
2. APS ONLINE
Automatic Payroll Systems, Inc. provides payroll services and handles various payroll tax responsibilities for small and medium-sized companies that belong to a wide range of industries. They are suitable for restaurants, healthcare facilities, wholesale companies, supply firms, oil and gas companies, media, technology, education, non-profit organizations, and churches. The company claims to provide services to firms with 100 to 2000 employees.
3. PAYFOCUS
This software provides services that range from personnel tracking to handling responsibilities of tax compliance for various companies including small businesses and corporate firms. They claim to provide services for ‘any business size’ ranging from 5 to 1000+ employees. A number of small and medium businesses utilize PayFocus software in order to track accruals, enable multiple deductions, and have a full control on data concerning earnings and garnishments. Their clients belong to numerous industries like healthcare, retail, technology, construction, education, real estate, insurance and legal.
4. VIVENTIUM
This software is a cloud-based solution specializing in services for small and medium firms. It provides payroll services, HR solutions, talent acquisition, business intelligence services and ACA tracking. The companies that utilize this software belong to various industries that include energy, research, education, healthcare, retail, non-profit organizations and real estate. They provide services that handle a maximum of 1000 employees.
5. INTUIT
Intuit has been declared as the best online payroll service for SMBs by businessnewsdaily.com. It provides three service plans (basic, enhanced and full service) that take care of payroll and different payroll tax responsibilities. According to the businessnewsdaily review, the advantage of using Intuit is the ability to acquire unlimited payroll runs which enables the companies to opt for their choice of payment (weekly, biweekly and monthly). Intuit payroll services can be used for a wide range of industries like healthcare, retail, real estate and education. The software caters to companies with a maximum size of 150 employees.
6. SUREPAYROLL
SurePayroll is known for its specialized services for household employees like nannies, caregivers for the elderly, home care providers, private nurses, yard workers, chefs, and drivers. They also cater to firms that belong to S corporation, non-profit organizations, accountants, dental, insurance, churches, and restaurants. The service handles all payroll, tax responsibilities, and provides their clients with 100% tax guarantee. SurePayroll can handle a company with a maximum size of 100 employees.
7. ONPAY
The website, businessnewsdaily.com has chosen OnPay as the best choice for online payroll service for very small businesses. The payroll software provides an unlimited number of payroll runs for 1099 contract workers and W-2 employees, each month. The software enables the firm to create multiple payment schedules, for example, a contract worker would be paid every week while a salaried employee would be paid every other week. It was found that firms belonging to different industries (like legal, retail and healthcare) can use the services of OnPay with a size of 50 employees. They include a base fee for very small businesses having 10 employees which helps the firm in cost savings.
8. GUSTO
According to the businessnewsdaily website, Gusto payroll services is recommended for sole proprietors and S corporations that have either one full-time employee or have contact with different contractors. On viewing the user reviews on their website, their clients belong to various industries like transportation, healthcare facilities, consultation services, technology, food and beverage and real estate. The services handle payroll and all payroll tax responsibilities for both W-2 employees and 1099 contract workers. They provide payroll services to companies with a maximum of 50 employees.
9. PATRIOT PAYROLL
This software provides HR and payroll management solutions to a number of SMBs. The software contains tools that enable firms to maintain payroll records, make direct deposits, maintain payroll and tax reports, print checks and submit federal and state taxes. This software is suitable for small businesses with a maximum size of 50 employees. They cater to firms that belong to a wide range of industries like retail, engineering, maintenance, field services and distribution.
10. ADP RUN Payroll
This software is designed to serve small businesses. This software provides services that enable firms to manage their cash flow, support tax compliance, monitor and analyze their payment activities. The software also provides HR solutions to small businesses. In reviewing their client profiles, it is clear that the software can be used in a number of industries like auto-dealership, retail, healthcare and medical, consulting, and education. The software can handle small businesses with 1 to 49 employees.
CONCLUSION
To sum up, we have provided a list of the top ten payroll software used by SMBs belonging to various industries. The payroll software listed are Sage Payroll, APS Online, PayFocus, Viventium, Intuit, SurePayroll, OnPay, Gusto, Patriot Payroll, and ADP RUN Payroll.
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